Whether you're opening a new office or moving to a bigger one, getting the technology right from day one saves months of headaches.
Step 1: List people and roles
Count staff and note what each role needs: laptop or desktop, monitors, phone, headset. See desktop vs laptop for each role.
Step 2: Plan the network
- Internet connection, plus a backup line.
- Router, network switch and Wi-Fi access points so every room has signal.
- Cabled connections for desktops and printers.
See office network setup.
Step 3: Shared equipment
| Item | Typical need |
|---|---|
| Printer | One laser printer per floor or team |
| Meeting room | Screen or projector, camera, speakerphone |
| Reception | Desktop, phone, visitor Wi-Fi |
Step 4: Power backup
Plan a UPS for every desktop and the network, and stabilizers for ACs and fridges. For longer outages, consider inverter, solar or generator backup. See office power backup.
Step 5: Setup and handover
Devices should arrive configured: accounts, software, printers and Wi-Fi ready, cables managed and desks laid out.
Sizing guide
| Team | Typical setup |
|---|---|
| Up to 10 | Router + mesh Wi-Fi, laptops, one printer, UPS for network |
| 10–30 | Business router, switch, access points, mix of desktops and laptops, laser printers, UPS per desk |
| 30+ | Planned in phases with structured cabling and backup internet |
Questions to ask your supplier
- Do you configure devices before delivery?
- Can you source what you don't have in stock?
- What warranty applies to each device?
- How do you handle support after setup?
MachineWura supplies and sets up offices, and our partner network sources what we don't stock. See office IT setup. Request a quote on our business page or WhatsApp us.
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Published October 10, 2026 · 2 min read